Association Bookkeeping

Utopia Management is the largest management company of residential Real Estate in San Diego County. We currently manage hundreds of locations for clients worldwide. Our bookkeeping service uses the same great accounting professionals that are used for our full service management division. Our staff members understand the needs of Home Owner’s Associations and consistently deliver outstanding service worthy of referrals. As a testament to our quality service, we continue to grow every year through referrals from our satisfied clients. Utopia Management provides the highest quality bookkeeping service at one of the lowest rates in town.

The cost of our bookkeeping service is $5 per homeowner with a minimum of $75 per month. For this competitive fee Utopia provides you with the following services:
  • Collection of homeowner’s dues (Excluding any legal proceedings or services)
  • Payment of association bills
  • Provide monthly financial statements including: Bank account information, and copies of bills paid by us for your association.
  • Preparation of billing statements
  • Escrow transfer documentation preparation.
  • Management of your Home Owner’s Association bank account including the reconciliation of your bank statements.
  • Post all late payments for any homeowner’s accounts after the due date set up by your HOA.
  • Direct bank payments for any homeowner that would prefer for their monthly dues to be taken directly from their account.
Additional fees for services provided include:
  • Monthly charges for postage (actual cost) and copies (.25 per copy)
  • Mailing of Homeowners billing statements at $2.00 per statement
  • Archival storage fee of $2 per box with a $10 minimum.
  • A bank charge for $10 per month for every association.

To request a free no obligation consultation to give you competitive rental quotes that are specific to your property’s features, upgrades and amenities. Click here.

To have us get started managing your HOA right away, please sign the executable Utopia Bookkeeping contract. Click here to get started.

Don’t live in San Diego? Call or email us how we can make arrangements to view your property. 858-598-1111x120 / To Email Click here. After visiting your property, we will call or Email you within 24 hours (or next business day) with our suggestions, rental quotes and to answer any questions you may have.

What we will need from you to get started:
  • Association owner listing & mailing addresses
  • Account balances for all owners
  • $1000 check made out to the Association to open First Bank Account
  • Association Tax ID Number
  • Association Files including:
    • Legal documents (CC&R’s, Bylaws, Articles of Incorporation, Budget, Rules & Regulations, Meeting Minutes)
    • Insurance documentation
    • Financial statements & Bank Statements
    • Contact phone number for all members of the board.
    • Change addresses of all vendor bills to be sent to c/o Utopia Management
  • Information to forward to Utopia Periodically:
    • Any meeting minutes
    • Annual Budget
    • Annual tax returns
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