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Association Bookkeeping

Experienced.

Utopia Management® is the largest management company of residential real estate in Southern California.

Cost-Effective.

Utopia Management® provides the highest quality bookkeeping service at one of the lowest rates in town.

Quality.

Our staff understand the needs of Home Owner’s Associations and consistently deliver outstanding service worthy of referrals.

Proven.

As a testament to our quality service, we continue to grow every year through referrals from our satisfied clients.

Bookkeeping Services

$
0
per homeowner*

*Minimum of $150 per month. Subject to additional fees (see below).

For this competitive fee Utopia provides you with the following services:

Preparation of billing statements:

 Escrow transfer documentation preparation

Management of your Home Owner’s Association bank account including the reconciliation of your bank statements

Post all late payments for any homeowner’s accounts after the due date set up by your HOA

Direct bank payments for any homeowner that would prefer for their monthly dues to be taken directly from their account

Collection of homeowner’s dues (Excluding any legal proceedings or services)

Payment of association bills

Provide monthly financial statements including: Bank account information, and copies of bills paid by us for your association

Getting Started

Here is what we will need from you to get started:

Association owner listing & mailing addresses

Account balances for all owners

$1000 check made out to the Association to open Union Bank Account

Association Tax ID Number

Information to forward to Utopia Periodically:

Any meeting minutes

Annual Budget

Annual tax returns

Association Files including:

Legal documents (CC&R’s, Bylaws, Articles of Incorporation, Budget, Rules & Regulations, Meeting Minutes)

 Insurance documentation

Financial statements & Bank Statements

Contact phone number for all members of the board.

Change addresses of all vendor bills to be sent to c/o Utopia Management

Additional Fees

Below are potential additional fees for services provided:

 Monthly Owner’s Statements

A bank charge for $10 per month for every association.

Monthly charges for copies (.25 per copy).

Archival storage fee of $2 per box with a $10 minimum.

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